1,000 Reasons Why I Needed a Subscription Tracker

When you're starting a business there are so many things you need to juggle just to get your business off the ground. Its tough. Having a subscription tracker is one of the things I wish I had from the get go.
If you're like me, you're probably trying out all the different types of platforms from Wordpress, mail automation, billing, credit card processing, keyword research, plugins, forms - the list is endless. Trying to find the best services and applications that suit your business best.
I was so occupied with the task of playing with all these tools that I paid little attention to managing all the subscriptions that were adding up.
When I was starting out, I remember going through so many software trials - testing to see what worked for me and my business.  I was so occupied with the task of playing with all these tools that I paid little attention to managing all the subscriptions that were adding up.
When I was reviewing a piece of software or a service the first thing I would do was look at the price. If it seemed reasonable - say $49 per month - I’d think “yeah that's okay” and go ahead.  I'd then get straight into using the software and setting it up for my business to test and see if it was a good fit.
I want to tell you my Dropbox story.  
Now, before I start I want to just explain something about Dropbox.  I love Dropbox.  I think it's an awesome product and I continue to use it today.  How I signed up to it and ended up using it, is the story I want to tell you.
I have a graphic design business and as part of that business we use a project management tool called Redbooth. You may have heard of it.
We were in the process of setting up some online forms for our website. The forms were for our customers. They could submit details of their order requirements through simple drop down boxes and tick boxes, and then upload any other items such as images and copy.
The intent of these forms was to automatically pass through all the details to Redbooth, create a task for one of our staff and attach any files ready for that  staff member to access.
This is where Dropbox came in.
I signed up to a 30 day free trial and I was required to enter my credit card details... the 30 day trial expired and just like that, $850 got taken from my credit card!
We successfully set up the automation but we needed a cloud based file storage platform that could easily share between our website and the Redbooth platform. Researching the available options, Dropbox looked to be the answer.
I signed up to Dropbox Business 30 day trial and I was required to enter my credit card details.  No worries - $70 per month - If this all works as it should I would have no issues paying that.
Having signed up, I got straight into it over the next few days working on our automation.  
And then I got distracted. Work got busy, life got busy and I stopped working on the automation stuff for the next few weeks.
You're probably thinking now - “I know where this story is going...”
Yep, sure enough, the 30 day trial expired and boom! Just like that, $850 got taken from my credit card!
As you can imagine I was 'upset'. Not at Dropbox, but upset with myself for letting myself forget about the subscription I had set myself up for and then failed to manage it like any good business person should.
A couple of things happened as a result of this:
I immediately found the time to get back on my form automation. I’d paid for Dropbox so now I wanted to get it working so I could take advantage of it. Thankfully Dropbox worked perfectly and was okay. Phew!
I decided to dig through my credit card statement and accounts to see what other subscriptions I was paying for that I had also managed to forget about.
I found $215 worth of subscriptions I was paying for every month – that I didn’t want!
I was upset before, but now I was furious! I'd been throwing this money away on stuff I wasn’t using for months! And it was my own fault!  As you're probably aware when you're just starting out, every dollar counts. To realise I'd given away over $1,000 because I'd failed to keep track of my subscriptions was a real wake up call.  
Once I calmed down (I may have had a glass of wine or two) I was determined that this wouldn't happen to me again.
The first thing I did was cancel the stuff I didn’t need - easy.
The second thing I did was set up a spreadsheet to start tracking all of my subscriptions.  
This is where the technical side of me got involved and I started playing with the spreadsheet - making formulas, putting charts together to see how much I was paying over the year.  I set it up to show how much per month and which months were my large months. The problem was the spreadsheet didn’t remind me when they were due.  I would still forget about them.
This is where TrackMySubs was born.
I needed an easy to use utility that was built to manage my subscriptions.
This is where TrackMySubs was born.
I needed an easy to use utility that was built to manage my subscriptions.  One where I could simply add in each new subscription, set default reminders and walk away knowing I’d be reminded when I needed to be.
So I then went through and got all the expiry dates for each subscription and entered them in my calendar as recurring appointments, setting a reminder for 3 days prior. Done. 
After going through all of this, (and spending a few days developing the spreadsheet) I thought, "there has to be a better way!"
TrackMySubs has now become a tool that I rely on heavily.
All of my recurring expenses such as online subscriptions and software for the business are in there.  I’ve added my personal entertainment stuff like Netflix and Apple Music.
I’ve even added all my offline recurring expenses like insurances, gym membership and license registrations.  I manage all of these with TrackMySubs now.
I can't live without it.

Gabe Alves


The Team

There are four of us now, living the dream and having fun (most of the time).
From left to right Jordan (Developer), Gabe (Founder) and Chris (Developer).  Belynda our Graphic designer was a bit shy and didn't want to be in the pic.
Want to know more about us?  I recently wrote an article on why I believe the subscription economy is unfair. 
You can check it out here.
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© 2020 TrackMySubs®. A Trackmysubs Pty Ltd Application. 

Trackmysubs Pty Ltd.  Glen Forrest, Western Australia

Contact: tellme@trackmysubs.com